How to automate the work of HR department?

As you know HR department - is one of the key departments in a company responsible for hiring, training ...

Automation

3 min read

As you know HR department is one of the key departments in a company, responsible for hiring, training, development, retention and other aspects of HR management. However, performing all of these tasks can be a time-consuming and costly process, so automating processes is considered a beneficial way to optimize performance.

In this article, we'll look at which HR processes are worth automating to improve uptime.

What HR processes can be automated?

By automating HR processes, you can increase the productivity of different departments and reduce the workload of employees.

Here are a few examples of what you can optimize in your HR department:

Let's give an example of using a recruitment service:

The company uses this service to recruit a software developer. And the platform automatically posts vacancies, collects and evaluates resumes, schedules and conducts interviews, manages the matching process and provides tools for data analysis. Using this platform reduces time and improves the accuracy of the selection process, which ultimately leads to business growth.

Performance evaluation
Gives you the ability to collect employee performance data and analyze it to determine which employees need additional support and training and which are performing properly.

Also, let's look at an example of the work:

The HR department decided to use a service for automated employee performance reviews. Which sets and tracks KPIs, conducts performance reviews and gives feedback, and analyzes this process. Using the platform reduces appraisal time, simplifies management and improves accuracy in the department, which helps the company better manage employee performance.

Training and development
It can also help in conducting employee knowledge assessments, selecting courses for employee development, and tracking training progress. Various online courses can help with this point.

Personnel management
In addition, it allows you to manage employee data such as: salary information, working hours, vacation and sick leave. This helps to reduce errors in personnel management and time spent on processing this data.

We can give an example of such services as: Bitrix24, Trello and Slack for HR management.

Project Management
Allows you to plan and manage projects more efficiently, distribute tasks, and control deadlines.

Other examples include Asana, Jira, Trello.

Overall, HR process automation can reduce the time spent on routine work and improve the quality of the department's work. This helps companies to focus on more important tasks and achieve their goals.

Steps required to automate HR management processes

After identifying the processes that can be optimized, you should move on to the automation phase, which in turn is divided into several phases for implementation.

01 Process evaluation
Analyze all HR processes to identify where automation can be used to improve operations and reduce time and resource costs.

02 Prioritization
Determine which processes need to be optimized and what type would be more suitable for each process. This may include various solutions such as: automating the hiring process, leave management, etc.

03 Selecting the appropriate software
Find the right software to automate the selected processes. Such a platform that can meet different HR management needs, such as: labor management systems (HRM) or leave management systems.

04 Personnel training
Train your staff to use the new processes and software. This requires describing the implementation process, selecting the right tools and training staff on the new system.

05 Monitoring
Evaluate the results of implementing automation in HR management. Determine which processes have improved and how much the software has improved the HR department's ability to function. Examine the changes that can be made to further improve HR management.

However, it should be taken into account that automation of HR processes should not replace the human factor, but rather enhance it. The work of the HR department will always require human involvement and expertise, so optimization should only be a supplement.